Accounts Assistants often have to spend their time typing purchase order details in to their finance package when logging invoices. With our Finance Module, that pain is taken away. Invoices are matched directly to the purchase order. Record all invoices in one place and export them to any finance package. No need to retype! This paperless 3-way matching of invoices is a popular feature of our Finance Module.
When you have a pile of invoices to pay but you’re not sure whether the goods have been received, our Finance module allows you to ‘request check in’. This prompts the End User or Goods In to let the system know that their goods have been delivered. When you know this in Finance, you can settle the invoice.
Keeping track of invoices can be a challenge. Knowing whether or not an invoice can be approved can be a struggle for Finance Departments. Have the goods been ordered? Is the price correct? Have we already been invoiced? When you log your invoices on Amici, keeping track of invoices is easier. The system will tell you if you’ve already been invoiced for an item or if the price invoiced differs from the price quoted. This gives you greater control of your finances.
When there’s an issue with an invoice, Amici will investigate the issue with the supplier and see it through to resolution. Amici also allows you to see all in-dispute invoices at a glance.
If you’re a Finance Manager, it can be hard to see all of your outstanding obligations, goods received but not yet invoiced and goods ordered but not yet delivered. With Amici, both accruals and outstanding orders reports give you an overview of your current obligations.
Ultimately, our Finance Module gives you greater visibility of your finances and financial compliance through simple processes.Get in touch
The Amici system is flexible and easy to implement whilst putting me in control over spend. Overall it represents value for money – I not only make purchasing savings but I save the salary of a Buyer and the lab staff are able to focus on science. I’d highly recommend Caroline and the Amici team.
My Amici has been of great help in giving us control and transparency with regard to the purchasing process in a simple and streamlined way. It was a straightforward process to apply our authority levels, and we now have an accurate picture of what we’re spending, and where we’re spending it at any given point. MyAmici was painless to implement, and is painless to run – I’d recommend it to any small business with a need for simplicity and control in purchasing!
We made the decision to consolidate all our purchasing into Amici from a variety of routes earlier this year. We came to this decision because Amici provides a standardised, repeatable process which allows us to procure, track and receive any commodity in the world. Using a single system, we achieved process efficiencies whilst also benefiting from the discounts which Amici negotiates with suppliers on our behalf.
Importantly, the standardised procurement process is simple to use and gives us complete control over spend and approval limits. Having this functionality allows us to demonstrate our purchasing process is compliant with the standard defined in ISO9001:2015 whilst also saving us a considerable amount of money.