Office Manager

Hillington, Glasgow

Location.

Glasgow (hybrid working)

Salary.

£ DoE

Benefits.

Flexible working culture, pension, profit share, healthcare cash plan, holiday buy scheme, length of service awards, great culture and much more!

About the role.

We are looking for an enthusiastic and resourceful Office Manager to join our friendly and supportive Corporate Development Team. This is a vital support function, reporting to the Chief Financial Officer in the short term. You will work closely with the existing team, supporting the Finance function in maintaining the Company’s books and records, providing administrative support to People Ops and ensuring the smooth day to day running of the office. This a fantastic opportunity to help contribute to the continued development and success of Amici, a market leader of procurement and materials management solutions for Biotech businesses.

We would love to hear from you if you are enthusiastic, creative, and motivated to achieve outstanding results!

What will you be doing?

Your main areas of responsibility will include:

  • Bookkeeping:
    • Sales ledger: entering cash receipts and sending customer statements
    • Purchase ledger: entering invoices and recording supplier payments
    • Managing the finance inbox and responding to customer and supplier queries
    • Bank reconciliations
    • Process employee expenses for payment
    • Process credit card transactions for payment
  • HR Administration
    • Accurate administration of the company benefits packages for all new starts and leavers
    • Maintaining and updating confidential internal HR systems for new starts, leavers and other ad hoc employee changes
    • Working with the appropriate Hiring Manager to support the recruitment process including advertising positions and scheduling interviews
    • Active involvement in our recognition, teambuilding and culture initiatives
  • Facilities management/Business support
    • Responsible for the co-ordination of office facilities, office supplies and housekeeping
    • Manage health and safety including fire regulations with the office
    • Manage and processes company credit card transactions
    • Ad hoc administrative support to the wider business

What are we looking for?

Essential

  • 2+ years experience in a similar role
  • Experience with Xero accounting package, or similar
  • Proficient in Microsoft Office programs
  • Excellent planning and organisational skills
  • Excellent time management and adherence to deadlines
  • The ability to problem-solve, make sound judgements and take the initiative
  • A confident communicator and influencer
  • Proactive approach to tasks and creative problem solving
  • Ability to maintain confidential and sensitive information
    Ability to work in a changing environment and work well under pressure
  • Ability to work autonomously and manage your own workload
  • An approachable, helpful and friendly personality
  • An accurate and thorough approach

Desirable

  • Experience of improving processes and systems
  • An awareness of health and safety office procedures
  • The ability to anticipate needs and requirements

What is in it for you?

We pride ourselves in our positive, passionate and fun environment where people are supported to do their best work and everyone has the opportunity to make a difference. As a company, we never stop investing in our culture and encouraging a strong team spirit. We aim to empower, motivate and develop our people, offering a challenging, fun and rewarding experience as a result.

Apply now